What Documents Do I Need To Prepare When Selling My Saint Louis Park

Selling your home in Saint Louis Park can be a daunting task, but with the right preparation, it can also be a smooth and successful process. To ensure a seamless sale, there are a few key documents that you need to gather and have ready. These include the title deed, property survey, mortgage payoff statement, homeowner’s insurance policy, and any relevant permits or documentation for renovations or additions to your home. By having these documents prepared and organized, you can make the selling process much easier and more efficient.

Proof of Ownership

When it comes to selling your home in Saint Louis Park, one of the first things you will need to provide is proof of ownership. This helps establish that you are the legal owner of the property and have the right to sell it.


The deed is a legal document that proves ownership of the property. It is important to have a copy of the deed ready when selling your home. The deed typically includes details such as the property’s legal description, the names of the current owners, and any restrictions or encumbrances on the property.

Title Report

A title report is another important document that you will need to prepare when selling your home. The title report provides information about the history of the property’s ownership and is crucial for ensuring that there are no liens or claims against the property that could impact the sale. It is recommended to obtain a title report from a reputable title company to ensure a smooth transaction.

Survey Documents

Survey documents are used to determine the boundaries of the property and identify any encroachments or easements. Having an up-to-date survey of your property can be beneficial when selling, as it helps potential buyers understand the exact dimensions and specifications of the land. If you don’t have a recent survey, it may be worth considering getting one done before listing your home for sale.

Financial Documents

Providing financial documents is an essential part of the selling process, as it helps buyers assess the financial aspects of the property and make informed decisions.

Mortgage Statement

If you still have an outstanding mortgage on your property, you will need to provide a copy of your mortgage statement. This document outlines the outstanding balance, interest rate, and payment terms of your loan. It is important to have this information readily available to accurately calculate the net proceeds from the sale of your home.

Property Tax Records

Property tax records are necessary to establish the current tax status of the property. These records show the assessed value of the property, any exemptions or credits, and the amount of taxes owed. Providing property tax records helps buyers understand the ongoing financial obligations associated with owning the property.

Homeowners Association (HOA) Documents

If your property is part of a homeowners association (HOA), you will need to gather relevant HOA documents. These may include the HOA bylaws, rules and regulations, financial statements, and meeting minutes. Buyers often request this information to understand the HOA’s policies, fees, and potential restrictions on the property.

Disclosure Documents

Disclosure documents are a crucial part of the selling process, as they provide important information about the condition and history of the property.

Seller’s Property Disclosure Statement

The seller’s property disclosure statement is a document where you disclose any known issues or defects with the property. It covers a wide range of aspects, including the condition of the roof, plumbing, electrical systems, the presence of pests, and past renovations. Providing an honest and thorough seller’s property disclosure statement is important to avoid potential legal issues down the line.

Lead-Based Paint Disclosure (for homes built before 1978)

If your home was built before 1978, you are required to provide potential buyers with a lead-based paint disclosure. This document informs buyers about the potential risks of lead-based paint and any known lead hazards in the home. Ensuring compliance with lead-based paint disclosure regulations is essential to protect both the buyers and yourself.

Radon Disclosure

Radon is a radioactive gas that can be harmful if present in high levels. If you are aware of radon testing or mitigation measures taken in your home, it is important to disclose this information to potential buyers. Radon disclosures vary by state, so it’s important to understand the specific requirements in Saint Louis Park, Minnesota.

Flood Zone Disclosure

If your property is located in a flood zone, you will need to disclose this information to potential buyers. Flood zone disclosures help buyers understand the potential risks and insurance requirements associated with living in a flood-prone area. It’s crucial to be transparent about any flood-related issues to ensure a smooth and informed selling process.

What Documents Do I Need To Prepare When Selling My Saint Louis Park

Home Inspection Report

A home inspection report provides an assessment of the property’s condition and identifies any issues or needed repairs.

Professional Home Inspection Report

Having a professional home inspection report readily available for potential buyers demonstrates transparency and can help build trust. The report typically covers the major systems and components of the property, such as the foundation, roof, electrical, HVAC, plumbing, and more. Addressing any concerns highlighted in the inspection report beforehand can increase the appeal of your home to buyers.

Repair Estimates or Receipts

If there are any repairs or renovations that have been done on the property, it’s a good idea to keep records of the repair estimates or receipts. This helps buyers understand the work that has been completed and the quality of the repairs. Having these documents on hand can provide reassurance to buyers and streamline the negotiation process.

Certificates and Permits

Certificates and permits demonstrate that any renovations or additions to the property were done in compliance with local regulations.

Certificate of Occupancy

A certificate of occupancy is typically required for new construction, major renovations, or changes in building use. This certificate confirms that the property meets all local building codes and is safe for occupancy. It is important to have this document available if applicable to your property.

Permits for Recent Renovations or Additions

If you have made any significant renovations or additions to your property, it is important to have the necessary permits and documentation. This includes permits for projects such as electrical work, plumbing, structural changes, or additions. Providing permits for recent renovations or additions assures potential buyers that the work was completed according to code requirements.

Utility Bills and Records

Providing utility bills and records helps buyers get an idea of the ongoing costs associated with owning the property.

Utility Bills for the Past 12 Months

Gathering utility bills for the past 12 months can give buyers an estimate of the average monthly costs for services such as electricity, gas, water, and sewer. This information is useful for budgeting purposes and helps buyers make an informed decision about whether the property is financially manageable for them.

Records of HVAC Maintenance

If you have a heating, ventilation, and air conditioning (HVAC) system in your home, it’s important to provide records of any maintenance or repairs that have been done. Regular HVAC maintenance ensures optimal performance and longevity of the system, and buyers appreciate having this information to assess the condition of the HVAC system.

Receipts of Energy-Efficient Upgrades

If you have made any energy-efficient upgrades to your property, such as installing insulation, energy-efficient windows, or solar panels, it is beneficial to provide receipts or documentation. Energy-efficient features can be attractive to buyers, as they can potentially reduce utility costs and have a positive environmental impact.

Insurance Documents

Insurance documents are essential for the selling process, as they provide important information about the property’s insurance coverage and claims history.

Homeowners Insurance Policy

Providing a copy of your homeowners insurance policy gives buyers an understanding of the coverage and protection offered to the property. This includes coverage for structural damage, personal property, liability, and more. Sharing the details of your insurance policy ensures transparency and offers peace of mind to potential buyers.

Claims History

Disclosing the claims history for your property is important, as it gives buyers insight into any past insurance claims made. This information helps buyers assess the potential risks associated with the property and can impact their decision-making process. Being upfront about the claims history helps build trust and minimizes surprises later in the transaction.

Warranty Information

If you have any warranties in place for appliances, systems, or structural components of your home, it is important to provide the warranty information to potential buyers. This includes information on the duration and coverage of the warranties. Warranty coverage can be an added selling point, as it provides buyers with peace of mind knowing that certain repairs or replacements may be covered within a specified timeframe.

Appraisal and Comparative Market Analysis (CMA)

Appraisal and comparative market analysis (CMA) documents provide important information about the value of your property.

Home Appraisal Report

A home appraisal report provides an unbiased assessment of your property’s value. This report is typically prepared by a licensed appraiser who considers factors such as the condition, size, location, and comparable sales in the area. Providing a recent home appraisal report can help establish a fair asking price for your home and gives buyers confidence in the value of the property.

CMA Report from a Real Estate Agent

A comparative market analysis (CMA) report is prepared by a real estate agent and compares your property to similar homes that have recently sold in the area. This report helps determine a competitive listing price for your home and gives buyers an idea of how your property compares to others on the market. Including a CMA report can be useful in attracting potential buyers and facilitating negotiations.

Purchase and Sales Agreement

The purchase and sales agreement is a legally binding document that outlines the terms and conditions of the sale.

Copy of the Signed Purchase and Sales Agreement

Having a copy of the signed purchase and sales agreement is essential when selling your home. This document includes important details such as the purchase price, closing date, and any contingencies or special provisions. Providing a copy of the signed agreement to potential buyers demonstrates that the home is under contract and helps facilitate a smooth transaction.

Addendums or Amendments

If any addendums or amendments have been made to the initial purchase and sales agreement, it is important to provide copies of these documents as well. Addendums or amendments may include negotiated changes to the terms, such as repair agreements, additional contingencies, or adjustments to the purchase price. Transparency and clear communication regarding any changes to the agreement are crucial for a successful closing.

Closing Documents

Closing documents are the final paperwork required to complete the sale of your home.

Closing Disclosure

The closing disclosure is a statement that outlines the final terms of the mortgage loan, including the loan amount, interest rate, closing costs, and any prepaid expenses. This document is provided to the buyer at least three days before the closing date, allowing them to review and compare the final terms to the initial loan estimate. Providing a copy of the closing disclosure ensures transparency and helps facilitate a smooth closing process.

Title Insurance Policy

The title insurance policy protects the buyer and lender against any unforeseen issues with the property’s title. This document provides assurance that the property’s title is clear and that there are no outstanding liens or claims against the property. The title insurance policy is typically obtained by the buyer, but as the seller, you may need to provide documentation related to your ownership and any existing title insurance policies.

Transfer Tax Declarations

Transfer tax declarations are required in some jurisdictions to document the sale and transfer of the property. These declarations specify the purchase price, allow for the calculation of transfer taxes, and provide evidence of the change in ownership. It is important to consult with a real estate professional or attorney to understand the specific requirements for transfer tax declarations in your area.

Preparing the necessary documents when selling your home in Saint Louis Park is essential for a smooth and successful transaction. By gathering and organizing these documents early on, you can streamline the selling process and provide potential buyers with the information they need to make an informed decision. Remember to consult with a trusted real estate professional or attorney to ensure compliance with local regulations and requirements. Good luck with your home sale!


I am tommoran96, a dedicated contributor to AskRealtyExperts. With a passion for real estate, I strive to provide valuable information on new construction, pre-owned homes, financing, and answer commonly asked questions. At AskRealtyExperts, I aim to make your real estate journey easier by sharing my expertise and insights. Whether you are a first-time homebuyer or a seasoned investor, you will find the resources you need to make informed decisions. Trust me to guide you through the complex world of real estate and help you achieve your goals. Let's learn all about real estate together on AskRealtyExperts.